Ensure that all of the following have been created prior to any course enrollments:
- Affiliation (school) account
- Student account for each student
- Mentor account for each mentor
Remember that a student must already have an account in Genius SIS before that student can be enrolled in a course.
To enroll a student in Genius:
- Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
- Go to the student’s profile page.
- Scroll down to Actions and click Enroll in Section.
- Confirm the student’s enrollment status.
- Select the Course name from the drop-down menu.
- Select the required academic terms from the dropdown menu. The courses offered in the selected academic terms will automatically populate. If a term is not listed, the course is not available during that term. For more information about Virtual Virginia’s academic terms, click on the provided link.
- Choose between Synchronous and Asynchronous. If you opt for Synchronous, VVA instructional specialists will transfer the student to a suitable synchronous session time.
- Select a mentor.
- If enrolling in Full Year, Fall Block, or Spring Block, an option will appear to automatically enroll the student in the corresponding semester 2 of the course. You can select Yes or No.
- Review the Enrollment Terms. Click the box to agree to the terms. Click Enroll. You will automatically be transferred to the Payment Queue.
- If you do not see the enrollments in the Payment Queue, click Get Data. Select the enrollments that need to be paid and click the Select Payment Method button.
- Select the Payment Method. If you select To Be Paid by Student in the dropdown, the family will be responsible for making the enrollment fee payment.
- Click the Submit button. When you click the Submit button, this billing item will be available for the family to pay if the To be Paid by Student was selected.
- If this is a fee-based enrollment, select a payment type.
- To view your school’s Payment Queue in Genius, click the Payment Queue button in the lefthand navigation.
- When enrolling students in VVA courses, the counselor, school coordinator, or division coordinator of record should regularly check the Payment Queue for the addition of any fee-based enrollments and choose a payment type for the enrollments (i.e., credit card or invoice).
- If a payment type has not been identified in the Payment Queue within two calendar days, enrollments on the Payment Queue will be removed. Those students then must be enrolled again.
- To make a payment to complete the enrollment process, follow the instructions on this page.
For information specific to enrolling a K–5 student, refer to these instructions.