How to document student accommodations

Counselors/coordinators should document and annually update student accommodations (such as an IEP, a 504 plan, etc.) in the Virtual Virginia SIS. This will ensure that VVA instructors have access to student accommodation information in a secure environment.

To document or update a student’s accommodations, follow these steps:

  1. Using your counselor/coordinator ID and password, log in to the Genius SIS. If you can’t remember your password, click the “recover password” link.
  2. Click the Students tab at the top of the page.
  3. Click the name of the student whose information will be updated.
  4. If you want to upload an accommodations document, do the following:
    • Click External Files on the far left.
    • Click Upload New File.
    • Enter the appropriate information.
    • Choose a file to upload.
    • Click Upload.
    • Click the Save button.
  5. If you want to type or paste a small amount of text related to this student’s accommodations, do the following:
    • Click Edit Information on the left side of the page.
    • Under Academic, type (or paste) the accommodations information in the Accommodation Details field. Note that the field allows a limited amount of text, so please only provide information about those accommodations that are necessary in an online learning environment.
    • Click the Save button.